All funding requests for the readiness programme must be initiated by the country's NDA or focal point. Depending on the type of support requested, the funding can be managed by either the NDA itself or by a delivery partner. The delivery partner could be a Direct Access Entity that has already been accredited or one that is seeking accreditation, or a another body.
There is a single application process for readiness funding. Listed below are some of the key steps of the application process from the perspective of NDAs, Direct Access Entities and Delivery Partners
- The NDA or focal point of a country must complete and submit the readiness template with support from their delivery partner where relevant.
- The template must indicate whether the request relates to support for a Direct Access Entity (whether accredited to GCF or not) and whether the proposal requests technical assistance under GCF's service contract with PwC
- To ensure that proposed expenditure can be covered by the Programme, the eligible expenditure list in the readiness support template guidance needs to be reviewed
- If project funding will be managed by entities that are not accredited to the GCF, the Financial Management Capacity Assessment (FMCA) questionnaire should also be completed
Direct Access Entities:
- To be eligible for readiness support, Direct Access Entities must be nominated by the relevant NDA / focal point
- The Direct Access Entity should establish with the NDA what kind of support is being sought, and who will be the delivery partner
- If readiness support is not administered by the NDA or focal point, it can be administered by a Delivery Partner.
- Interested Delivery Partner, not presently accredited to the GCF, should complete the Financial Management Capacity Assessment (FMCA) questionnaire
2. Review of the Readiness Proposal
Following submission of application, the GCF Secretariat reviews the request, planned activities, the proposed budget as well as Financial Management Capacity Assessment (FMCA), where applicable.
- During the review process, the NDA or focal point may be requested by the GCF Secretariat to provide additional information, and to incorporate proposed revisions.
- Based on discussions between the NDA and GCF Secretariat, a readiness proposal may go through a series of revisions
- After thorough review and revision if necessary, the final proposal is submitted by the NDA or focal point to the GCF Secretariat.
Direct Access Entity:
- The Direct Access Entity may be required to provide further information, or to work with the NDA to make revisions to the readiness request, based on feedback during the review process.
- The Delivery Partner is also expected to assist the NDA in providing further information to the GCF Secretariat as requested.
3. Legal arrangements and first disbursement
To render the grant agreement effective, a legal opinion on the agreement needs to be communicated to the GCF Secretariat. The grant recipient must also submit a Letter of Authorization to confirm that authorized/designated officers may submit requests for disbursements under the grant agreement. Such a letter must be accompanied with evidence to verify the signatures of the officers (for example, copy of passport personal information page).
The GCF Secretariat will then notify the grant recipient on the effectiveness of the legal arrangements. This date will generally be at the start of the relevant quarter
Once the legal arrangements are in place and come into effect, the GCF Secretariat releases the first tranche of funding. PPF resources are received to the bank account of the signing party of the grant agreement.
Alternatively, approved proposals may be covered under executed Readiness Framework Agreements with Delivery Partners
4. Implementation, monitoring and reporting
Implementation of readiness activities must be in line with specifications of the agreed work plan and budget.
A financial management system should be maintained, with separate accounts (i.e. bank account or ledger) and records for readiness support.
The grant recipient reports to GCF, on an agreed schedule, against the work plan, budget, and agreed targets; and proposes potential revisions or adaptations, as required, to future implementation plans.
Financial statements should be prepared in accordance with consistently applied accounting standards, audited on an annual basis by reputable independent auditors, and produced to the GCF Secretariat in accordance with the reporting requirements set in the grant agreement.
In accordance with the GCF interim disclosure policy, reports submitted to the GCF Secretariat will be disclosed on the GCF website.
5. Completion and grant closure
Near the end of the readiness grant implementation period, the GCF Secretariat and the grant recipient take stock of achievements and progress, and next steps are agreed upon. When relevant, GCF proceeds to close the readiness grant.